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Once upon a time, attendance and time management systems could be done with just a few sheets of paper. For all but the smallest businesses, these days are gone. Relying on an outdated paper-based time and attendance systems can be costly and cause problems for your business in many ways.
Modern systems incorporate highly precise, efficient, and appropriate data capture methods. This allows for a more accurate reflection of modern business and employees. The evolution of communications technology has allowed for dramatic changes in business operations over the last few years.
Every new advancement in communication technology and business operating practices brings new challenges to the existing time- and attendance system.
It will take time to implement a paper-based attendance system every day, week, or month. For businesses that operate across multiple locations, it will also require staff to collect and consolidate the information.
Most of the time, the information is outdated and probably not accurate by the time it is done. Staff will need to be truthful about attendance in a paper-based system.
Unfortunately, this is not always the case. People often round up their work hours. Although this may be only a small percentage of the time, it can add up to several hours per week and many weeks each year.
A paper-based attendance and time system makes it difficult for departments to access the information they require. The personnel department and human resources department might need access to data regarding disciplinary matters.
Nowadays, almost all offices install time management systems to record employee time. Time and attendance software helps move a step closer to hassle-free employee time management.
Also, there is a new addition introduced by T & A series which is called 'Stand Alone Fingerprint Time Clock'. The stand-alone biometric device requires no software to install or network to configure
There are plenty of benefits of biometric fingerprint time clocks and before buying such a clock it is important to know the features.
Multi-Function Time Clocks
The time and attendance software are easily installed in any office, of any size, and you need not have any specialized skills to operate it. These systems help in calculating the payroll and can automatically transfer the data to the payroll books. This not only gives relief to the human resource department but also to the accounts and bookkeeping departments as well.
Supports Any Size Company
These clocks come with different employee capacity. You can choose the one that suits your business. However, there are also upgrade capabilities available in most of these clocks where you can increase the capacity as you grow. In certain advanced fingerprint clocks, there is sometimes no limit to the number of employees.
The time and attendance software do not stop functioning with a system crash or a power failure. They include back up options and information remains secure.
Another unique feature among these clocks is time synchronization. With the increase in business spreading to other parts of the globe, it has become important to many companies that their employees run the same system and all their information is stored in the same database.
Gives remote Access
The remote access is yet another feature that allows employers to track, monitor and check employee logs from any part of the world. You may have many offices but you can monitor your employees from a single system.
Checks Time Fraud
Any employees tend to practice time fraud by entering the wrong times in the registers. However, after the time and attendance software has taken the place of manual time entry, employees will be recorded accurately, and avoid fraud as everything becomes automatic including report generation.
Companies that deal with time and attendance software and fingerprint clocks give 30 days of technical support for free, which is an added advantage to learning a new system. With so many features and benefits, employers can relax when it comes to managing employees, calculating payroll and monitoring time.